Keyboard Shortcuts to Change Font & Fill Color or Cell Style

This simple add-in allows you to create keyboard shortcuts for font & fill colors, and cell styles (number formatting, borders, alignment, etc.). Full undo history is preserved. This add-in will help make you fast and efficient at styling and modeling your worksheet. Free version is available for download.

Excel Font Fill Color Keyboard Shortcut KeysHave you been searching Google to find keyboard shortcuts to apply a font or fill color to a cell?

Well, you can stop your search… 🙂

I have spent a lot of time researching this topic as well.  This page will hopefully help you with some answers and solutions to this question.

No “Good” Built-in Shortcuts

Unfortunately, there are no built-in keyboard shortcuts in Excel for font or fill colors.  There are a few “workaround” methods that I explain in another blog post, 5 Excel Keyboard Shortcuts for Font & Fill Colors.  But these built-in methods are either slow, or do not provide a direct solution.

Keyboard Shortcuts for Font & Fill Colors

So I developed an add-in that allows you to create keyboard shortcuts to change the font & fill colors.  This add-in also lets you create keyboard shortcuts to apply other cell formatting properties like number formatting, borders, font size, protection alignment, etc.

Formatting Shortcuts Lite Excel Userform

The add-in is named “Formatting Shortcuts” and there is a free version available for download.

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Time Saving Shortcuts

The Formatting Shortcuts add-in will save you a lot of time if you are currently using the mouse to format cells.  Again, this includes any type of formatting and is not just limited to font and fill colors.

The image below shows some common tasks that we all do in Excel to format cells.  It includes the buttons on the ribbon that we press over and over again to apply formatting._

Common Formatting Mouse Actions - Excel

The Formatting Shortcuts add-in will allow you to create keyboard shortcuts for any of these actions.

The keyboard shortcuts are quick and easy to press in one step.  This will save you a ton of time over having to navigate to the ribbon (toolbar) with the mouse.

Video Demo

Here is a video that explains how the add-in works.  You will see that it is fast to setup and easy to press the shortcut keys.

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In the video above I demonstrate a few different ways to apply different formatting types with the custom keyboard shortcuts.

Keyboard Shortcuts Are EASY to Press

The keyboard shortcuts you create all start with Ctrl+Shift.  Then you get to choose the letter at the end of the key combination.

For example, in the screenshot below I have setup the shortcut Ctrl+Shift+S to apply the yellow fill color to a cell or range.

Formatting Shortcuts Lite Excel Userform

The shortcut Ctrl+Shift+S is very easy to press because the keys are close together and can all be pressed at one time with your left hand.

Keyboard Shortcut Diagram Ctrl+Shift+S Yellow Fill

This beats alternative methods of having to press Alt+H+H, then pressing the arrow keys to find the color on the palette.  That method is slow and difficult to perform.

But the Ctrl+Shift+{letter} shortcuts you use with the Formatting Shortcuts add-in are easy and efficient.  They will save you a lot of time.

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Undo Your Mistakes

The Formatting Shortcuts add-in also allows you to undo your mistakes.  If you have ever recorded your own macro and assigned a shortcut key to it, you know that you lose the undo history when you press the shortcut key to run the macro.

This is not the case with the add-in.  The full version of the Formatting Shortcuts add-in allows you to retain the full Undo History in Excel.  So you can use Ctrl+Z or the Undo button if you accidentally press one of the shortcut keys.

The screencast below shows an example of this.  In this video I setup a shortcut key for a cell style that contains number formatting, borders, font, and fill colors.  I then use the keyboard shortcut Ctrl+Shift+A to apply the formatting to a few cells. Finally, I undo my actions using the Undo button.

 

Formatting Shortcuts Add-in Setup Demo

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Features

Here are a few additional features of the add-in:

  1. Easy to Use – The shortcut keys and cell formatting can be changed with the click of a few buttons.
  2. Unlimited Options – Any combination of formatting properties can be applied with a keyboard shortcut.  This includes custom styles and all formatting options.
  3. Full Undo History – The undo history is retained so you can undo any changes made by the keyboard shortcuts.  If you have recorded or written your own formatting macros, you know that undo history is typically lost when you run a macro.  This add-in works around that to retain the undo history.  More details about undo on the help page.
  4. Save Time – Improve your efficiency and style worksheets in a fraction of the time it would take with mouse actions.
  5. Consistency – The add-in saves your styles so you can start using the keyboard shortcuts when you open a new workbook.  No setup needed (even for custom styles).  Using the same styles throughout your models will make it easier for users to read and understand.  Read more about styles on the help page._

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Formatting Types

  1. Font Color – Applies the font color to the selected cell(s).
  2. Fill Color – Applies the fill color (cell shading or background) to the selected cell(s).
  3. Font+Fill Color – Applies both the font and fill color to the selected cell(s).
  4. Cell Styles (full version only) – Applies the cell style to the selected cell(s).  Formatting for cell styles include:
    – font color
    – fill color
    – text formatting (bold, italics, underline, etc.)
    – border properties (color, weight, line style, etc.)
    – alignment (left, right, centered, etc.)
    – cell protection
    – The image below shows the Cell Styles menu.  Cell styles can be added and modified (customized) in Excel. 

    Excel Cells Styles Menu
    Click to Enlarge

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Versions

The add-in is available in two versions.  Both versions are compatible with Excel 2007, 2010, and 2013.

Lite Version

The lite version is free to download below and allows you to create up to three keyboard shortcuts for font color, fill color (cell background), or both font & fill color.  It has a single undo feature, which allows you to undo your keyboard shortcut action one time.

Formatting Shortcuts Lite Ribbon Button Userform

 

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Full Version

The full version is $14.99 US and allows you to create  12 keyboard shortcuts.  

It includes the addition of the cell styles format type to create shortcuts for all cell properties (number formatting, borders, font, alignment, etc.)

It also includes the ability to preserve the full undo history.  This means you can undo any of the formatting you applied with the keyboard shortcuts using the Undo button or Ctrl+Z.  The Cell Styles and Undo History are two great features that I think you will find really useful.

Formatting Shortcuts Excel Userform 2.4

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The full version also includes a Key List feature.  Clicking the Key List button will create a new workbook with a list of all your shortcut keys.  You can print this list and use it as a reference to learn and memorize your shortcuts.

Formatting Shortcuts Key List

The full version includes a full money-back guarantee.  If you are not satisfied, you may get a full refund within 90 days of purchase.

Both versions include free upgrades and support.

Product Comparison

Formatting Shortcuts Product Comparisons 2.4

Download

Lite Version – FREE

Formatting Shortcuts Lite Add-in.zip

Full Version – $14.99 US

Add to Cart

After purchase you will be redirected to a secure download page.  You will also receive an email with a link to download the zip file.

Compatible with: Excel 2007, 2010, 2013, 2016 for Windows Only

All purchases are backed by our 100% Money-back Guarantee.

What's in the Zip?

The zip file contains: the add-in file, installation guide, and user guide.

Formatting Shortcuts Zip File Contents

Online Help Pages

How to Install an Excel Add-in Guide

Formatting Shortcuts Add-in Help Page

What do you think?

I want you to love this add-in, so please leave a comment on how it works for you or how it can be improved.

  • Looks like all the shortcuts here are for cell formats. I need a shortcut for text formats: say a cell contains the text “do it now”. I select the word “now”, then press a shortcut called “make text red”, and the word “now” changes to red. Can this be done?

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    Hello and welcome! My name is Jon Acampora and I'm here to help you learn Excel.

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