Bottom line: Learn how to remove or replace the error values in your pivot tables. You will also learn how the Pivot Layouts feature of the PivotPal Add-in can save a lot of time with pivot table settings.
Skill level: Beginner
Handling Errors in the Pivot Table Values Area
The most common type of error I see in the values of a pivot table is Divide by Zero (#Div/0). This error is typically caused by a calculated field or calculation on a field (show values as option).
Displaying the error can make our pivot tables look ugly. Fortunately, there is a way to remove or replace the error.
Step 1: Open the Pivot Table Options Menu
The PivotTable Options menu can be found on the left side of the Analyze/Options tab in the ribbon when any cell is selected in the pivot table.
You can also Right-Click on the pivot table and choose PivotTable Options.
Step 2: For Error Values Show Checkbox
The “For error values show” option on the Layout & Format tab of the PivotTable Options will allow you to handle the errors.
Once the box is checked, the value in the text box to the right will be displayed in the pivot table. You can put a number or text in this box. The error values in the pivot table will be replaced with whatever you put in the text box.
You can also leave the box blank to display a blank cell in the pivot table.
Press OK after you have made your changes and the pivot table will display the changes.
Unchecking the option will display the errors again.
Here is a before and after of what the pivot table looks like when displaying zero for errors. As you can see, the number formatting is also displayed for the zero values. The field is formatted as a percent, and the zeros are formatted as a percent as well.
Save Time with PivotPal & My Pivot Layouts
By default, the “For error values show option” is unchecked. This can be good because it lets you know that there are errors in your calculations. But it can also be annoying to have to go change this setting, or any of the other 30+ pivot table options, every time you create a pivot table.
In the video above I demonstrate how the My Pivot Layouts feature of PivotPal will save you a lot of time when modifying the settings of your pivot tables. You can create custom profiles that save all of your pivot table settings, and then quickly apply all the settings to your pivot tables at one time.
This feature will save you a ton of time!
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Please leave a comment below with any questions. Thanks!
I enjoyed the quick video about the deleting error #div/0 and formatting. Great job.
Thanks Allen!
I really like your tips, because they are very helpfull.
Thank you very much.
Awesome! Thanks Chuck!
suppose i don’t want the #DIV/0! row to show at all. how do i do that?
Hi Cameron,
Great question! I don’t believe there is a way to do that within the pivot table settings. There is an option to not “Show items with data” in the Field Settings under Layout & Print, but that would not hide the columns in this case because the field still has data for some of the rows.
You could apply filters to the pivot table and filter out the rows that contain zero for the Total Forecast. For the filters to work on a pivot table you have to select the cell to the right of the pivot table with the headers and then turn the filters on. Here is a quick screencast that shows an example.
Thanks Jon! I have been working with tables and VBA just a short time and this issue has cropped up multiple times. I’ve been able to avoid it but not today. Glad I found this solution. Thanks again.
Awesome! Thanks for letting me know Dana! 🙂
Hi Jon
I have a massive external database and we used to calculate the rate.
One field is total price and the other field is total weight for many zones. So the Pivot formula is Total Price/Total weight. This formula worked and we could get a rate per zone as a automated Pivot and a graph was done linking to the Pivot. Over time this formula brings “0” now. I checked the total price listing from double clicking the total line and found some rows have no information. I am unable to correct the data source as it’s an external file. Is there a way around correcting this issue in the total Price so the formula works again.
Thanks for your help.
I correct this issue. Thank you sir for your help
Thankyou so much for the guidance
Really helpful! Thanks!
thanks for the tip