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Keyboard Shortcuts to Change Font & Fill Color or Cell Style

Excel Font Fill Color Keyboard Shortcut KeysHave you been searching Google to find keyboard shortcuts to apply a font or fill color to a cell?

Well, you can stop your search… 🙂

I have spent a lot of time researching this topic as well.  This page will hopefully help you with some answers and solutions to this question.

No “Good” Built-in Shortcuts

Unfortunately, there are no built-in keyboard shortcuts in Excel for font or fill colors.  There are a few “workaround” methods that I explain in another blog post, 5 Excel Keyboard Shortcuts for Font & Fill Colors.  But these built-in methods are either slow, or do not provide a direct solution.

Keyboard Shortcuts for Font & Fill Colors

So I developed an add-in that allows you to create keyboard shortcuts to change the font & fill colors.  This add-in also lets you create keyboard shortcuts to apply other cell formatting properties like number formatting, borders, font size, protection alignment, etc.

Formatting Shortcuts Lite Excel Userform

The add-in is named “Formatting Shortcuts” and there is a free version available for download.

Click Here to Jump to Download Section

Time Saving Shortcuts

The Formatting Shortcuts add-in will save you a lot of time if you are currently using the mouse to format cells.  Again, this includes any type of formatting and is not just limited to font and fill colors.

The image below shows some common tasks that we all do in Excel to format cells.  It includes the buttons on the ribbon that we press over and over again to apply formatting._

Common Formatting Mouse Actions - Excel

The Formatting Shortcuts add-in will allow you to create keyboard shortcuts for any of these actions.

The keyboard shortcuts are quick and easy to press in one step.  This will save you a ton of time over having to navigate to the ribbon (toolbar) with the mouse.

Video Demo

Here is a video that explains how the add-in works.  You will see that it is fast to setup and easy to press the shortcut keys.

Click Here to Jump to Download Section

In the video above I demonstrate a few different ways to apply different formatting types with the custom keyboard shortcuts.

Keyboard Shortcuts Are EASY to Press

The keyboard shortcuts you create all start with Ctrl+Shift.  Then you get to choose the letter at the end of the key combination.

For example, in the screenshot below I have setup the shortcut Ctrl+Shift+S to apply the yellow fill color to a cell or range.

Formatting Shortcuts Lite Excel Userform

The shortcut Ctrl+Shift+S is very easy to press because the keys are close together and can all be pressed at one time with your left hand.

Keyboard Shortcut Diagram Ctrl+Shift+S Yellow Fill

This beats alternative methods of having to press Alt+H+H, then pressing the arrow keys to find the color on the palette.  That method is slow and difficult to perform.

But the Ctrl+Shift+{letter} shortcuts you use with the Formatting Shortcuts add-in are easy and efficient.  They will save you a lot of time.

Click Here to Jump to Download Section

Undo Your Mistakes

The Formatting Shortcuts add-in also allows you to undo your mistakes.  If you have ever recorded your own macro and assigned a shortcut key to it, you know that you lose the undo history when you press the shortcut key to run the macro.

This is not the case with the add-in.  The full version of the Formatting Shortcuts add-in allows you to retain the full Undo History in Excel.  So you can use Ctrl+Z or the Undo button if you accidentally press one of the shortcut keys.

The screencast below shows an example of this.  In this video I setup a shortcut key for a cell style that contains number formatting, borders, font, and fill colors.  I then use the keyboard shortcut Ctrl+Shift+A to apply the formatting to a few cells. Finally, I undo my actions using the Undo button.

 

Formatting Shortcuts Add-in Setup Demo

Click Here to Jump to Download Section

Features

Here are a few additional features of the add-in:

  1. Easy to Use – The shortcut keys and cell formatting can be changed with the click of a few buttons.
  2. Unlimited Options – Any combination of formatting properties can be applied with a keyboard shortcut.  This includes custom styles and all formatting options.
  3. Full Undo History – The undo history is retained so you can undo any changes made by the keyboard shortcuts.  If you have recorded or written your own formatting macros, you know that undo history is typically lost when you run a macro.  This add-in works around that to retain the undo history.  More details about undo on the help page.
  4. Save Time – Improve your efficiency and style worksheets in a fraction of the time it would take with mouse actions.
  5. Consistency – The add-in saves your styles so you can start using the keyboard shortcuts when you open a new workbook.  No setup needed (even for custom styles).  Using the same styles throughout your models will make it easier for users to read and understand.  Read more about styles on the help page._

Click Here to Jump to Download Section

Formatting Types

  1. Font Color – Applies the font color to the selected cell(s).
  2. Fill Color – Applies the fill color (cell shading or background) to the selected cell(s).
  3. Font+Fill Color – Applies both the font and fill color to the selected cell(s).
  4. Cell Styles (full version only) – Applies the cell style to the selected cell(s).  Formatting for cell styles include:
    – font color
    – fill color
    – text formatting (bold, italics, underline, etc.)
    – border properties (color, weight, line style, etc.)
    – alignment (left, right, centered, etc.)
    – cell protection
    – The image below shows the Cell Styles menu.  Cell styles can be added and modified (customized) in Excel.

    Excel Cells Styles Menu

    Click to Enlarge

    Click Here to Jump to Download Section

Versions

The add-in is available in two versions.  Both versions are compatible with Excel 2007, 2010, and 2013.

Lite Version

The lite version is free to download below and allows you to create up to three keyboard shortcuts for font color, fill color (cell background), or both font & fill color.  It has a single undo feature, which allows you to undo your keyboard shortcut action one time.

Formatting Shortcuts Lite Ribbon Button Userform

 

Click Here to Jump to Download Section

Full Version

The full version is $14.99 US and allows you to create  12 keyboard shortcuts.  

It includes the addition of the cell styles format type to create shortcuts for all cell properties (number formatting, borders, font, alignment, etc.)

It also includes the ability to preserve the full undo history.  This means you can undo any of the formatting you applied with the keyboard shortcuts using the Undo button or Ctrl+Z.  The Cell Styles and Undo History are two great features that I think you will find really useful.

Formatting Shortcuts Excel Userform 2.4

_

The full version also includes a Key List feature.  Clicking the Key List button will create a new workbook with a list of all your shortcut keys.  You can print this list and use it as a reference to learn and memorize your shortcuts.

Formatting Shortcuts Key List

The full version includes a full money-back guarantee.  If you are not satisfied, you may get a full refund within 90 days of purchase.

Both versions include free upgrades and support.

Product Comparison

Formatting Shortcuts Product Comparisons 2.4

Download

Lite Version – FREE
Full Version – $14.99 US

Add to Cart

After purchase you will be redirected to a secure download page.  You will also receive an email with a link to download the zip file.

Compatible with: Excel 2007, 2010, 2013, 2016 for Windows Only

All purchases are backed by our 100% Money-back Guarantee.

What’s in the Zip?

The zip file contains: the add-in file, installation guide, and user guide.

Formatting Shortcuts Zip File Contents

Online Help Pages

How to Install an Excel Add-in Guide

Formatting Shortcuts Add-in Help Page

What do you think?

I want you to love this add-in, so please leave a comment on how it works for you or how it can be improved.

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Jon Acampora
 

Welcome to Excel Campus! I am excited you are here. My name is Jon and my goal is to help you learn Excel to save time with your job and advance in your career. I've been an avid Excel user and VBA developer for 10+ years. I am also a Microsoft MVP. I try to learn something new everyday, and want to share this knowledge with you to help you improve your skills. When I'm not looking at spreadsheets, I get outdoors and surf. :) more about me

Click Here to Leave a Comment Below 90 comments
Noah Browder - May 5, 2016

Hello Jon,

I have been searching for this functionality for a long time, very excited to find your add-in. I am running Excel 2016, and I have enabled the Add-in. When I use the key combination I defined, I get the following message:”Cannot run the Macro “C\Users…..Formatting_Shortcuts.xlam” The Macro may not be available in this workbook or all macros may be disabled.” I frequently use macros, so I know that they are not disabled. Can you advise any potential solutions?

Thanks,
Noah

Reply
    Jon Acampora - May 7, 2016

    Hi Noah,
    Sorry to hear you are having that issue. You might want to try to completely close Excel, then re-open it. Sometimes that can clear up those issues. Let me know if that helps. Thanks!

    Reply
Alex Karpf - March 21, 2016

Is there really no mac version? I would honestly do anything for a mac version for this add-on. Is there anywhere else to find something similar?????? Help me!

Reply
    Jon Acampora - March 24, 2016

    Hi Alex,
    I don’t have a Mac version. It would probably be possible to create for Excel 2011 for Mac. However, Excel 2016 for Mac is pretty limited with macro and VBA functionality right now. It is almost impossible to develop for and not worth the effort yet. Hopefully that will change in the future. Let me know if you have any other questions. Thanks!

    Reply
Thomas Hopkins - March 1, 2016

I would pay $50 right now for a Mac version of this add-on…

Reply
    Jon Acampora - March 3, 2016

    Thanks Thomas! Unfortunately the keyboard shortcut customization doesn’t work in the Mac version for this. I wish I had better news. 🙂

    Reply
    Steven Ziegler - April 22, 2016

    Seriously. I just got VERY excited about this as my monthly budget has different font and fill colors for Estimate, Actual and Paid. I literally change font/fill hundreds of times a month and the idea of the time saved with a keyboard shortcut is amazing. I wish I never saw this product…now I know what is possible, but not for me 🙁

    Reply
      Jon Acampora - April 26, 2016

      Hi Steven,
      One workaround is to create a macro in your personal macro workbook and assign a shortcut key to it.

      The macro could look something like the following.

      Sub Fill_Yellow()
      
      Selection.Interior.Color = vbYellow
      
      End Sub

      You would just need to assign a shortcut key to the macro. I did this on the 2011 version for Mac and assigned the shortcut key Cmd+Option+y.

      Now every time that shortcut is pressed, the selected cells are filled yellow. I hope that helps. Let me know if you have any questions. I will write an article about it with more details in the future. Thanks!

      Reply
        Steven Ziegler - April 26, 2016

        I have Office 2008 for Mac and it appears that the geniuses at Microsoft eliminated the Personal Macro Workbook feature for this version only. I’ll probably be upgrading soon anyway, so I’ll hold on to this tip, which sounds like a great solution. Thanks!

        Reply
          Jon Acampora - April 26, 2016

          Yeah, unfortunately the Mac version doesn’t get as much love when it comes to macros & VBA. In my opinion, 2011 is the best version for using macros & VBA on the Mac right now. The 2016 version took another step back and the VB Editor is quite limited. Hopefully that changes in the future. Thanks!

          Reply
          Steven Ziegler - April 26, 2016

          In general, do you recommend the new Office 360, Office 2016 or Office 2011 versions for Mac? I have two computers that need to be upgraded and I don’t want to pick something that’s going to be problematic.

          Reply
          Jon Acampora - April 26, 2016

          If you plan to use macros or do any type of coding then I would recommend the 2011 version. There are some additional features in 2016 that make it more like the Windows version, but the VB Editor isn’t good for coding and debugging. I don’t use the Mac on a day to day basis, so it’s hard for me to really make a strong recommendation. I have developed VBA projects for the Mac, including my Tab Hound add-in, and 2011 will be the only way to go for stuff like that. I hope that helps.

          Reply
          Jon Acampora - April 26, 2016

          You can run both versions. I have both 2011 and 2016 installed on a Mac and they both work.

          Reply
J Dance - January 26, 2016

This will save me from getting RSI in my “mouse” hand as I am formatting/edition 17,000 rows!

Thank you so much.

Reply
Michael - December 28, 2015

Hey Jon,

Using your full product for some time on huge spreadsheets. At times, I want to highlight a group of cells in a column that span over 30K rows (Not total, but row numbers range past 30,000). Excel kicks back an error when I try to highlight above 30,000, saying Runtime error ‘6’. Any idea why?

I am able to highlight an entire column and bold everything with one keystroke, but highlighting seems to not want to do the same.

Reply
    Jon Acampora - January 6, 2016

    Hi Michael,
    Is the range filtered? If so, there will probably be some limitations if you are trying to apply the formatting to the visible cells only. Let me know if that is not the case. Thanks!

    Reply
      Michael - January 7, 2016

      Whether filtered or not, I cannot successfully highlight any amount over 35K. that can be if the numbers run seqentialy from 1 to 35,000, or if they are filtered and I highlight two cells, 1 and 35,000.

      What’s puzzling is that I can highlight 100K rows and use the Excel fill tool, which works without issue.

      Reply
        Jon Acampora - January 22, 2016

        That is weird behavior. What version of Excel are you using?

        Reply
        Jon Acampora - January 22, 2016

        So if you try to apply a fill color using a shortcut on cell A35001 it gives you an error?

        Reply
          Michael - January 22, 2016

          Not quite. If the range exceeds 35,000 (or thereabout… the exact number is around there), either one by one, or if the two cells are more than 35K apart, then it fails, returning the error message listed above.

          Reply
          Michael - March 8, 2016

          Hey Jon,

          Checking in to see if my issue has been replicated on your end. Currently working on a 300K row spreadsheet, and I am limited to highlighting rows that have a range of less than 33K.

          Reply
Ashley - November 6, 2015

You just made my work life so much easier! I have to color-code an Excel worksheet all day long, and this is going to be so much faster. Amazing!

Reply
Gabrielle - September 28, 2015

Hello, I had installed this add-in on my previous computer. I just got a new computer and had downloaded the add-in again, but this time I am getting an error message (on Save&Close) that is not allowing me to use it. It is a Microsoft Visual Basic error: “Run-time error ‘1004’: Method ‘OnKey’ of object ‘_Application’ failed.

I also noticed that the 1st macro Key (Ctrl+Shift+A) does not have anything selected in the Key field. I tried putting in “a”, “A”, and some other letter, but still was unable to Save&Close.

Have you seen this before, and do you have any recommendations on how to resolve this problem? I like this macro and would like to use it again!

Thank you.

Reply
    Jon Acampora - October 19, 2015

    Hi Gabrielle,
    My apologies for not responding sooner. I missed your comment. What version of Excel is on your new computer. You might want to try disabling the add-in from the Add-ins menu. Completely close and re-open Excel, then enable it again. Thanks!

    Reply
Beth Hudgens - August 14, 2015

Will this add-in work for Macs running Office 2011 for Mac?

Reply
JEH - June 18, 2015

If i purchase the add on, and then after using it, i changed my laptop, can the add on be transferred to my new laptop? Just wanna be sure that I dont have to purchase duplicates again.

Reply
    Jon Acampora - June 18, 2015

    Hi JEH,
    Yes, you can use the add-in on up to 3 computers that you own at any one time. So if you get 3 new computers, you can use it on all of them without having to make an additional purchase. Please let me know if you have any other questions. Thanks and have a great day!

    Reply
Sid Vicious - May 1, 2015

Yes – excellent tool. The “fill shortcut” feature is saving me a TON of time on a gigantic spreadsheet. This contribution earns you an email “list” at the very least.

Maybe I’ll upgrade.

Reply
    Jon Acampora - May 4, 2015

    Thanks Sid! I’m happy to hear the add-in is saving you some time. Please let me know if you have any questions. Thanks again!

    Reply
Dan - March 24, 2015

GREAT add-in Jon! I really like how you wrote an accompanying article to go with your excellent add-in.

Reply
Jumper - March 13, 2015

Hi,
the undo function is not working.
Arrow to undo is appear, but when i click on, arrow disappear but filled colour not disapear.
Lite Version. Excel 2010.

Reply
    Jon Acampora - March 15, 2015

    Hi Jumper,
    I am sorry to hear that. Are you using the English version of Excel? If not, what language are you using. Thanks!

    Reply
Frederik - March 11, 2015

Hello Jon,

I purchased the add-in some time ago and overall I’m very satisfied with my purchase, however I am experiencing an issue with the add-in. Sometimes when I save a file in a directory in windows explorer, it saves a copy of the add-in. In other word it creates a file with the name “EC_Formatting_Shortcuts_Full.xlam” in the same directory as I saved a file in.

How can I fix this?

Best regards,
Frederik

Reply
    Jon Acampora - March 11, 2015

    Hi Frederik,

    Thank you for letting me know. That happens when multiple instances of Excel are open at the same time. This is something I need to fix with the add-in. You can delete those copies of the add-in file, but I realize this is probably annoying. I will let you know when an updated version is available with the fix.

    Thanks again for your purchase Frederik! I really appreciate it.

    Reply
      Frederik - March 12, 2015

      That was a quick reply!

      Yes that would be great.

      I don’t personally mind it too much, but it confuses my boss and other people working in the same directories, who might tell me to stop using it.

      Thank you Jon.

      Reply
      russell - November 4, 2015

      Hello, did this multiple excel instances fix ever get created? Please let me know so i can dl the latest version when avbl.

      Reply
kamel - January 8, 2015

I already subscribed but i cant download the zip file can you explain exactly how can i download it ?.

Reply
    Jon Acampora - January 9, 2015

    Hi Kamel,

    Sorry about that. I emailed you the file. I’m working on a better way to handle this process. Thanks for letting me know.

    Reply
      kamel - January 20, 2015

      Thank you for this awesome Add-ins, and thank you for this quick feedback i appreciate your work and this great work !

      Reply
Laura - December 9, 2014

hi – When I apply the shortcuts for color fill, save my Excel doc and then send to my client to review and edit, will he be able to use the same shortcuts without having to download the add-in on his end?
thanks!

Reply
    Jon Acampora - December 10, 2014

    Hi Laura,
    Unfortunately it doesn’t work that way. Add-ins are local to your computer, so your client would have to have the add-in installed as well.

    One solution would be to add the macros to a macro enabled workbook. Then the shortcuts would travel with the file. Let me know if this would work for you and I can provide the code. The only real requirement is that your client can use workbooks that contain macros (.xlsm files). Some companies restrict their use.

    Thanks

    Reply
Heather - June 12, 2014

Awesome shortcut. Searched for a Facebook link to LIKE you – don’t see one. Sharing this link on my page. Many friends will appreciate this.

Reply
    Jon Acampora - June 13, 2014

    Thanks Heather! And thank you so much for letting me know about the Facebook button. I just added some social buttons to the sidebar on the right.

    Is that what you were looking for? Should I add a “like” button instead?

    Here is the link to my facebook page. I’m just getting it started and could use some “likes”. 🙂

    https://www.facebook.com/ExcelCampus

    Thanks again!

    Reply
Anthony - March 17, 2014

Hello,

I am trying to install this on my office 365 excel x64 and it is not allowing me to even pick out the lite version from the file. Do I need special installation instructions???

Reply
    Jon Acampora - April 6, 2014

    Hi Anthony,

    My apologies for not getting back to you sooner. I just saw your comment. Were you able to get this to work? Can you send me a screenshot with the error message, or the menu where it is not allowing you pick out the add-in file? jon@excelcampus.com

    Thanks!

    Reply
Ste M - November 15, 2013

This Add-In fixes just the issue I wanted solved! Works perfectly.

Thank you very much and I hope you make some nice pocket money from your good work!

Reply
    Jon Acampora - November 15, 2013

    Thanks! I am glad you are finding it useful and it’s working for you. Please let me know if you have any questions.

    Reply
Dan - October 28, 2013

I installed on excel 2010 and upon opening the add in I get the following error message: “Run-time error ’91’: Object variable or With block variable not set”

I can see the add-in interface behind this dialogue box, but obviously can’t do anything with it because the dialog box only allows me to close the add-in program.

Any thoughts?

Reply
    Jon Acampora - October 28, 2013

    Hi Dan,

    Typically that will happen if you do not have a workbook open. Open any workbook or create a new blank workbook before pressing the add-in button on the ribbon. Let me know if that helps resolve the issue.

    Thanks!
    Jon

    Reply
Sri - October 24, 2013

Thank you for awesome Add in

Reply
Ramesh - September 19, 2013

Hello! I’m getting the following error after formatting my windows 7.

Microsoft excel cannot access the file ‘c:\users…..’. There are several possible reasons.
. the file name or path does not exist.
. the file is being used by another program.
. the workbook u r trying to save has the same name as a currently open workbook.

Reply
Russell - September 18, 2013

Hello, I have a problem with Formatting Shortcuts Lite Version: 2.3. Every time i open an excel spreadsheet, it turns my Num Lock key off. This is very frustrating. Can you please assist?

Reply
    Jon Acampora - September 19, 2013

    This issue has been resolved in version 2.4 (available for free download above).

    Please let me know if you experience any other issues.

    Thanks!
    Jon

    Reply
Marco - September 13, 2013

I just tried the lite version and wanted to tell you that it’s awesome. When my needs pile up, I will buy the full version. Thank you very much.

Reply
    Jon Acampora - September 16, 2013

    Hi Marco,

    I am glad you are enjoying the add-in. Please let me know if you have any questions.

    Thanks,
    Jon

    Reply
RLP - September 10, 2013

Is there a version that works with excel for mac 11?

Reply
    Jon Acampora - September 16, 2013

    I do not have a Mac version yet, but have received quite a few requests. I will look into it and let you know.

    Thanks,
    Jon

    Reply
      RLP - September 22, 2013

      Would be awesome. Thanks.

      Reply
        Brendan - August 27, 2014

        Wanted to bump this, to let you know there is another mac use that would love this! I found this page searching for ‘excel shortcuts change fill color’.

        Reply
          Jon Acampora - September 2, 2014

          Thanks Brendan! I definitely think this is possible on the Mac and I will try to get a Mac version out soon. I recently developed another add-in for the Mac named Tab Hound. I enjoyed developing for the Mac and it’s something I will do more of in the future. Thanks for letting me know how you found me as well. Have a good one!
          Jon

          Reply
          Jon Acampora - September 2, 2014

          Thanks Brendan! I definitely think this is possible on the Mac and I will try to get a Mac version out soon. I recently developed another add-in for the Mac named Tab Hound. I enjoyed developing for the Mac and it’s something I will do more of in the future. Thanks for letting me know how you found me as well. Have a good one!
          Jon

          Reply
Don Hahn - August 21, 2013

The Key List is great. I’m sure once I’ve used them enough I’ll have them memorized but I already have 8 formats that I regularly use. The Undo feature is amazing. I have macros and icons on ribbon to do the same, but I’ve always had the issue of not being able to use the undo feature. This is a great product.

Reply
Don Hahn - August 16, 2013

the update with 12 shortcuts is awesome!! One thing i would ask is maybe allow the user to assign the letter. I was using “D” for one format but it was a predefined format. I suppose I could have gone down to “B” and assigned it my own formatting? Keep up the great work.

Reply
    Jon Acampora - August 16, 2013

    Thanks Don! You can assign the letter of each shortcut in the Key field text boxes. These keys are not locked, and you can change it to any letter character. Number characters already have built-in keyboard shortcuts for Ctrl+Shift, so the numbers can not be used.

    You can also delete the letter in the Key field text box if you want to temporarily disable the shortcut key.

    I am not sure I fully understand your question, so please let me know if this answers it. Also let me know if you think of a way that any of the processes can be easier or more intuitive.

    Thanks again!

    Reply
      Don Hahn - August 16, 2013

      Got it. I didn’t realize that the shortcut letters could simply be changed and saved. Answers my question, deleting the shortcut key letter will temporarily disable the shortcuty key. Again, this is a very handy tool where I don’t have to memorize the shortcut keystrokes or move the mouse to get to and change ribbons.

      Reply
        Jon Acampora - August 17, 2013

        I am glad you asked, as others will probably have the same question and hopefully this will help. The new Key List button will also help you memorize your shortcut keys. Thanks again, I am happy that you find it useful.

        Reply
Jake - August 10, 2013

Please add the option to save more than 3 formats. For heavy excel users, 10+ format options seems about right. If you’re able to make the change, we have a large office that would probably be interested in the add-in.

Reply
    Jon Acampora - August 12, 2013

    Thanks for the suggestion Jake. The next version will have an option to save more formats. I don’t have a release date for this yet, but I will let you know when it is available.

    Thanks,
    Jon

    Reply
    Jon Acampora - August 16, 2013

    Hi Jake,

    The add-in has been updated to include 12 shortcut keys. It also contains a Key List button to create a printable guide of your shortcuts to help you memorize them.

    I will be sending out an email next week with the details, but the add-in is available for download now.

    Please let me know if you have any questions.

    Reply
Madhur Dutta - August 6, 2013

Nice! Its helping me a lot. Thanks 🙂

Reply
carlo - August 5, 2013

On the full version it seems I cannot change the type of font/style I want to save in the shortcut??

Can you please assist me here?

Regards

Reply
    Jon Acampora - August 5, 2013

    Hi Carlo,

    I would be happy to help. To change the font or style for the shortcut, you will first need to format a cell with the font type or style you want to use, then set that by clicking the Cell/Format box in the Formatting Shortcuts menu. You will also need to change the Format Type to Cell Style. Here are some step-by-step instructions.

    1. Format a cell in your worksheet with the formatting you want to use with a keyboard shortcut.
    2. Click the Formatting Shortcuts button in the Add-Ins tab of the ribbon.
    3. In this example we will setup shortcut key #1. The shortcut key should be already setup as Ctrl+Shift+A.
    4. Select “Cell Style” from the Format Type drop-down box.
    5. Click the box to the right of the Format Type drop-down. You will be prompted to select the formatted cell. This is the cell you formatted in step 1.
    6. Selected the formatted cell and click OK. Then click Save & Close in the Formatting Shortcuts window.
    7. Your keyboard shortcut should now be ready to use. Select an un-formatted cell in your workbook and press Ctrl+Shift+A to format it.

    Please let me know if this helps answer your question.

    Thanks,
    Jon

    Reply
don hahn - June 26, 2013

Good product, couple of questions:

1. Is there option to add in more than 3 format styles? I’m liking it because I can quickly format without having to use the mouse to hit my macro buttons on the ribbon and it retains the undo.

2. One format I use is fill cells with blue, make text white and then center across columns. I’m guessing that I can’t use the add in if I have variable range of columns that I’m going to center across?

Reply
    Jon Acampora - July 26, 2013

    Hi Don,

    I’m glad you’re enjoying the add-in. Currently you can only save 3 keyboard shortcuts at one time. This could be expanded to 5.

    Yes, you can create a shortcut for the center across alignment by creating a cell style with the formatting properties. To apply it to a range, simply select the range and then press the keyboard shortcut. Your selected cells will be formatted with the center across alignment.

    By the way, center across is a much better alternative to the more popular merge and center alignment. Merging cells can cause issues when inserting columns or copying cells. It typically requires a lot of extra work to constantly merge and unmerge the cells. It can also cause issues when working with VBA. I much prefer the center across alignment over merge and center.

    Thanks again,
    Jon

    Reply
Mohamma Enamu Huq - June 10, 2013

Just Awesome!

Reply

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