Which Version of Excel Is Best?

Bottom Line: Choosing the right version of Excel depends on your needs. Learn about Beta, Microsoft 365, standalone versions, and the web version to find out which is best for you.

Skill Level: Beginner

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If you've ever wondered, “What’s the best version of Excel?”, you're not alone. With multiple versions available—including Microsoft 365, standalone editions, beta releases, and the web version—it can be confusing to know which one is right for you.

In this post, we’ll break down the differences between each version, their pros and cons, and how to stay updated on the latest Excel features.

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The Excel Beta Version (Insider Program)

The Beta version of Excel (also known as the Insider Program) is where Microsoft releases and tests new features before rolling them out to all users.

✔️Pros:

• First access to the latest features.
• Free for Microsoft 365 subscribers.
• Allows users to test and provide feedback on upcoming changes.

❌Cons:

• Compatibility issues – If others you share files with don’t have Beta, some features may not work for them.
• Potential bugs – Since it’s a testing version, Excel may be unstable or crash occasionally.
• Not ideal for work computers—Since bugs can potentially be an issue, I recommend Beta for personal use or a secondary device.

How to Get It: If you’re a Microsoft 365 subscriber, you can join the beta program for free. Click here to learn more about it. If you're not a 365 subscriber but want to be, start here.

Microsoft 365 (Subscription Version of Excel)

Microsoft 365 is the most up-to-date standard version of Excel and includes:

• Regular feature updates (though usually later than Beta).
• Cloud integration with OneDrive, SharePoint, and Teams.
• Access to Copilot AI features (for eligible plans).

This version is ideal for users who want the latest features without the instability of Beta.

📌 How to Check Your Update Channel:
Go to File > Account > About Excel to see whether you’re on the Beta Channel, the Current Channel (receives updates sooner), or Semi-Annual Enterprise Channel (gets updates less frequently).

Standalone Versions (Excel 2021, 2019, and Earlier)

Many users still rely on older, standalone versions of Excel (Excel 2019, Excel 2016, etc.). These versions:

• Do not receive feature updates.
• Are one-time purchases (no subscription required).
• Are still widely used, meaning files created in these versions are often the most compatible when sharing with others.

Many users continue to use these older versions because they've already purchased them and don't want an ongoing subscription.

The Free Web Version of Excel

The web version of Excel (accessible at excel.new) offers a browser-based alternative. It has some great advantages:

• Universal feature access – No compatibility concerns.
• Completely free – Available to everyone.
• Great for collaboration – Works seamlessly with OneDrive and SharePoint.

However, it lacks some advanced features like Power Query, VBA, and complex formulas that power users rely on.

How to Stay Updated on Excel Features

To track when new features roll out:

• Check the Excel Blog – Microsoft posts monthly updates detailing new feature releases and rollout status.
• Look at the Update Table – Found at the bottom of Microsoft's monthly Excel Blog post, it lists what features are available in different versions.

Which Version of Excel Is Best for You?

It depends on your needs:

• Want the latest features first? → Try the Beta version (but expect occasional bugs).
• Need stability with regular updates? → Microsoft 365 is your best bet.
• Prefer a one-time purchase? → Stick with Excel 2021 or 2019.
• Looking for a free option? → The web version works great for essential tasks.

If you are consistently sharing files with vendors, customers, or other users, the best version of Excel is probably the version that is most compatible with others.

Conclusion

No single version of Excel is “best” for everyone—it all depends on your workflow and compatibility needs. Whether you’re using Beta for cutting-edge updates or sticking with a stable long-term version, knowing the differences can help you make the right choice.

Which version of Excel do you use? Leave a comment below and let us know!