Bottom line: Learn how to apply number filters with VBA.  Includes examples for filtering for a range between two numbers, top/bottom 10, above/below average, etc.

Skill level: Intermediate

VBA AutoFilter Automate Number Filters

 

Download the File

The Excel file that contains the code can be downloaded below.  This file contains code for filtering different data types and filter types.  Please see my article on The Ultimate Guide to AutoFilters in VBA for more details.

VBA AutoFilters Guide.xlsm (100.5 KB)

Number Filters in Excel

When filtering a column that contains numbers, we can pick items from the filter drop-down menu list.

However, it's usually easier to use the options in the Number Filters sub menu to create a custom filter.  This gives us options for filter criteria that equals, does not equal, great than, less than or equal to, between, top 10, and above/below average.

The following macro contains examples for different types of number filters.   It's important to note that the Criteria parameter values are wrapped in quotation marks.  The comparison operators are also included inside the quotes.  Please see my post on The Ultimate Guide to Filters in VBA for more details on how to use the AutoFilter method and its parameters.

When applying a filter for a single number we need to use the number formatting that is applied in the column.  This is a weird quirk of VBA that can cause inaccurate results if you don't know the rule.  There is an example in the code below.

VBA Code Samples for Number Filters

You can copy/paste the code below into the VB Editor.

Sub AutoFilter_Number_Examples()
'Examples for filtering columns with NUMBERS
 
Dim lo As ListObject
Dim iCol As Long
  'Set reference to the first Table on the sheet
  Set lo = Sheet1.ListObjects(1)
  
  'Set filter field
   iCol = lo.ListColumns("Revenue").Index
   
  'Clear Filters
  lo.AutoFilter.ShowAllData

  With lo.Range
  
    'Single number - Use formatting that is visible in
    'filter drop-down menu
    .AutoFilter Field:=iCol, Criteria1:="$2,955.25"
    
    'Not equal to - Does not require number formatting to match
    .AutoFilter Field:=iCol, Criteria1:="<>2955.25"
    
    'Greater than or less than a number
    '(comparison operator < > = before number in Criteria1)
    .AutoFilter Field:=iCol, Criteria1:="<4000"
    
    'Between 2 numbers
    '(greater than or equal to 100 and less than 4000)
    .AutoFilter Field:=iCol, _
                Criteria1:=">=100", _
                Operator:=xlAnd, _
                Criteria2:="<4000"
    
    'Outside range (less than 100 OR greater than 4000)
    .AutoFilter Field:=iCol, _
                Criteria1:="<100", _
                Operator:=xlOr, _
                Criteria2:=">4000"
  
    'Top 10 items (Criteria1 is number of items)
    .AutoFilter Field:=iCol, _
                Criteria1:="10", _
                Operator:=xlTop10Items
    
    'Bottom 5 items (Criteria1 is number of items)
    .AutoFilter Field:=iCol, _
                Criteria1:="5", _
                Operator:=xlBottom10Items
    
    'Top 10 Percent (Criteria1 is number of items)
    .AutoFilter Field:=iCol, _
                Criteria1:="10", _
                Operator:=xlTop10Percent
    
    'Bottom 7 Percent
    .AutoFilter Field:=iCol, _
                Criteria1:="7", _
                Operator:=xlBottom10Percent
    
    'Above Average - Operator:=xlFilterDynamic
    .AutoFilter Field:=iCol, _
                Criteria1:=xlFilterAboveAverage, _
                Operator:=xlFilterDynamic
    
    'Below Average
    .AutoFilter Field:=iCol, _
                Criteria1:=xlFilterBelowAverage, _
                Operator:=xlFilterDynamic
    
  End With
  
End Sub

Filters & Data Types

The filter drop-down menu options change based on what type of data is in the column.   We have different filters for text, numbers, dates, and colors.  This creates A LOT of different combinations of Operators and Criteria for each type of filter.

I created separate posts for each of these filter types.  The posts contain explanations and VBA code examples.

The file in the downloads section above contains all of these code samples in one place.  You can add it to your Personal Macro Workbook and use the macros in your projects.

Please leave a comment below with any questions or suggestions.  Thanks! 🙂

2 comments

Your email address will not be published. Required fields are marked *

  • I use crystal reports to pull values. Then the values are manually entered into a master sheet and any cell that contains a value +/-5 without a comment must be highlighted. Another report has the comments which must be manually entered. If it has a comment it does not need to be flagged. Can a macro be used with this criteria? Rather than create a master sheet, can I merge the crystal report into the master sheet and have it unhighlight cells that now meet the criteria? (As the month goes on comments will be back entered and the cells can be unflagged.) I also need new values to replace old values if there has been a change, which is common. I need to run it daily.
    Entering one day’s comments on each if the cells alone takes 30 minutes!
    Thanks!

  • Hello,

    I am trying to figure out how to combine functions to create a formula to solve the following issue:
    I was given a stack of receipts that were supposed to correlate with a check amount used to pay for the expenses but the stack of receipts ends up totaling 700+ over the check amount. So having everything logged into excel I need to create a formula that will search the long list of dollar amount cells and select the cells that add up to the total dollar amount on the check. This will help me figure out which receipts don’t belong in the stack.
    Would anyone know how to write this formula and which functions to combine?
    I was thinking v-lookup with absolute value but haven’t been able to make it work….
    Thank you all for your help!

    Sincerely,

    Nicole

Search
Generic filters
Exact matches only
Filter by Custom Post Type

JOIN US & LEARN EXCEL

Learn 10 great Excel techniques that will wow your boss and make your co-workers say, "how did you do that??"
Plus weekly updates to help you learn Excel.

Download the eBook

About Me

Jon Acampora Profile

Hello and welcome! My name is Jon Acampora and I'm here to help you learn Excel.

This blog is updated frequently with Excel and VBA tutorials & tools to help improve your Excel skills and save time with your everyday tasks. Subscribe above to stay updated. More about me...

MVP_Horizontal_BlueOnly