Bottom line: Learn a few tips and techniques for calculating week numbers from dates, the number of weeks between dates, and how to display the week number in cells for reporting.
Skill level: Beginner
As I mentioned in this week's newsletter, our baby boy was born last week. Everything went well with the delivery and we are so happy to have our new little 8-pound bundle of joy in our lives.
During my wife's pregnancy, everything was measured in weeks. There are 40 weeks in a full term pregnancy, we seemed to have a doctor's appointment every other week, and we were definitely counting down the weeks until his estimated arrival date.
Of course, I kept track of most of these schedules and calculations in Excel. So, I wanted to share some of the formulas and calculations I used to calculate week numbers. These tips will also be useful for financial models, data analysis, and summary reports. Babies aren't the only things measured in weeks… 🙂
Download the Example File
Download the example Excel file to follow along with the article.
#1 – WEEKNUM Function: Calculate the Week Number of the Year
We can use the WEEKNUM function to quickly determine how many weeks have elapsed from January 1st to a given date in the same year. The following formula returns 11 because 11 weeks have elapsed since January 1, 2017.
=WEEKNUM("3/15/2017") Result: 11
We can also reference a cell that contains a date. If the date 3/15/2017 was in cell A2, then the following formula would return the same result.
=WEEKNUM("A2") Result: 11
The WEEKNUM function has an optional argument that allows us to specify the day of the week to start on. By default, WEEKNUM starts the week on Sunday. We can change that by adding any of the following numbers to the second argument (return_type). The image below shows the numbers and days for the return_type argument.
It's important to note that the function only calculates the number of weeks from the specified date in the same year. If we used “3/15/2016” in the WEEKNUM function, the result would be the number of weeks from January 1st, 2016, which is 12. The week starts on Sunday, so the same date might have a different week number result from year to year.
One drawback of the WEEKNUM function is that we are stuck with January 1st (system 1) or the week containing the first Thursday of the year (system 2). It would be great if there was a 3rd argument that allowed us to specify the day of the year to start on. This would be helpful for fiscal year calendars. Unfortunately, we don't have that feature yet.
Check out my article on how the calendar date system works in Excel for more details on how dates are stored as numbers.
#2 – Calculate the Number of Weeks Between Dates
To determine how many weeks elapsed between two dates, we can use a simple formula to find the number of days between the dates, then divide by 7.
The formula will return a decimal number. We can change the number format to a Fraction to display the number of days.
Or, we can use one of the ROUND functions to ROUND UP or ROUND DOWN to the nearest whole number.
This formula can also be used to countdown the number of weeks until your next birthday, vacation, holiday, quarter-end, year-end, etc. We can use the TODAY() function to return today's date in a cell. The date will be updated with the current date every time we open or calculate the workbook.
#3 – Display the word “Week” in the Number Format
We might want to display the word “Week” before the week number in the cell. There are a few ways to do this in Excel. My preferred method is to use a custom number format to add the word “Week” before the week number.
The custom number format is:
The advantage of the custom number format is that the number remains a number, instead of text. This makes it easier to sort by week number in filtered ranges and pivot tables.
If the number is stored as text, it will not sort properly unless we use two digits for the week number.
Therefore, I recommend using the custom number format to keep the data type of the cells as numbers. This also helps keep the sort order when we create slicers on the Week Number field with the custom number format.
I also have an article on 3 ways to display the weekday name of a date.
Other Methods for Calculating Week Numbers?
I hope you enjoyed those tips for working with week numbers in Excel. These can be very useful for summary reports and week-over-week analysis.
Here are some related articles on working with dates in Excel.
- How Dates Work in Excel: The Calendar System Explained + Video
- Filter a Pivot Table or Slicer for the Most Recent Date or Period
- Grouping Dates in a Pivot Table VERSUS Grouping Dates in the Source Data
- How to Create Month to Date (MTD) Comparisons with a Pivot Table + Video
- 3 Ways to Get the Day Name for a Date
What did I miss? Do you have any additional tips for working with weeks? If so, please leave a comment below with any suggestions or questions.
Well, I'm off to change a diaper and take a nap… Thank you! 🙂